Countries · Africa
Accounting, invoicing & POS software for Kenya.
Nairobi retailers, restaurants, agencies, hire companies, and service firms run on one platform: 16% VAT posted on every transaction, shilling books that also carry dollars, and tills that keep selling offline.
- 16% and zero-rated VAT shipped
- KRA PIN on every document
- Tills that keep selling offline
- Retail, hospitality, and services on one platform
Workspace settings
KE- Country
- Kenya
- Base currency
- KES · Kenyan shilling
- VAT
- 16% · 0%
- Registration
- KRA PIN
- Languages
- English
Chosen once at setup. Rates, labels, currency, and financial year stay editable — a new rate is a setting, not an upgrade.
Out of the box
What ships for Kenya.
These are the defaults the workspace starts with when you pick the country. Every one of them is a setting you can change.
| Setting | Default for Kenya |
|---|---|
| Tax regime | VAT, with inclusive or exclusive pricing per business, and tax split to its own ledger on every posting. |
| Shipped rates |
|
| On documents | Your KRA PIN and business details on every invoice, quotation, receipt, and voucher. |
| Currency | Kenyan shilling (KES) as base currency; any other currency on documents with the exchange rate carried into the books. |
| Languages | Workspace in English ; French, German, Spanish, Arabic, and Hindi are also available. |
| Financial year | The calendar year is typical for companies. Set yours, and lock closed periods. |
Why it fits here
Built for how business runs in Kenya.
Kenya’s eTIMS regime means every invoice must be a structured, tax-split record that can be transmitted to KRA — and every expense must be backed by one. Flowyana writes exactly that kind of invoice by default; transmission to eTIMS is something to confirm with any vendor in writing, including us.
Retail and hospitality run on the till. The POS keeps selling and printing without a connection, syncs every settlement back with VAT split out, and posts into the same books as purchasing and payroll.
Compliance, stated plainly
E-invoicing and filing in Kenya
VAT is in force at 16%. eTIMS is mandatory for all businesses, VAT-registered or not, and from the 2026 year of income any business expense not supported by an eTIMS invoice is disallowed for tax.
Source: Kenya Revenue Authority (KRA), as of September 2026.
What Flowyana does — and does not — claim
- Does: posts VAT to its own ledger on every sale, purchase, expense, and POS settlement; keeps a tax summary that agrees with the ledger; puts your KRA PIN on every document; locks closed periods.
- Does not: claim certified integration with any e-invoicing or filing platform. Get any vendor’s status in writing before you buy — including ours — and let your accountant confirm what and when you must file.
Common in this market
The businesses we see most in Kenya.
Each industry has its own page with the module set, the workflow, and the automation that fits it — and each buys only the modules it runs.
Retail & supermarkets
Barcode tills that keep selling offline, stock per branch.
See the setup →Restaurants & cafés
Floors, tables, kitchen tickets, recipes that consume stock.
See the setup →Service businesses
Job cards, tickets, and invoicing from one client record.
See the setup →Hire & property rentals
Availability enforced, hand-over and return tracked.
See the setup →Agencies & consultancies
Pipeline, projects, milestone invoices, live P&L.
See the setup →Questions
Flowyana in Kenya, answered.
Is Kenyan VAT set up?
Yes. The Kenya profile ships 16% standard and 0% zero-rated VAT with the KRA PIN label for documents; tax posts to its own ledger on every sale, purchase, expense, and POS settlement.
Is Flowyana eTIMS-integrated?
We do not claim eTIMS integration. Confirm any vendor’s integration status in writing before relying on it — including ours — and check your obligations with your tax adviser. Your invoices are already structured, VAT-split records.
Does the POS work without internet?
Yes. It keeps selling and printing offline and syncs when the connection returns.
Also in Africa
See Flowyana set up for Kenya.
Tell us what you sell and how many branches you run in Kenya. We’ll set the workspace up with your VAT rates, currency, and documents, walk you through it live, and follow up with an itemized quote.