Countries · Africa
Accounting, invoicing & POS software for Kenya.
Nairobi retailers, restaurants, agencies, hire companies, and service firms run on one platform: accounting that posts itself from every invoice and bill, 16% VAT on every transaction, the KRA PIN on every document, and tills that keep selling offline.
- 16% and zero-rated VAT shipped
- KRA PIN on every document
- Books that post from every document
- Tills that keep selling offline
Workspace settings
KE- Country
- Kenya
- Base currency
- KES · Kenyan shilling
- VAT
- 16% · 0%
- Registration
- KRA PIN
- Languages
- English
Chosen once at setup. Rates, labels, currency, and financial year stay editable — a new rate is a setting, not an upgrade.
Out of the box
What ships for Kenya.
These are the defaults the workspace starts with when you pick the country. Every one of them is a setting you can change.
| Setting | Default for Kenya |
|---|---|
| Tax regime | VAT, with inclusive or exclusive pricing per business, and tax split to its own ledger on every posting. |
| Shipped rates |
|
| On documents | Your KRA PIN and business details on every invoice, quotation, receipt, and voucher. |
| Currency | Kenyan shilling (KES) as the home currency, with the right number of decimals on every document and in the books. |
| Languages | Workspace in English; French, German, Spanish, Arabic, and Hindi are also available. |
| Financial year | The calendar year is typical for companies. Set yours, and lock closed periods. |
Why it fits here
Built for how business runs in Kenya.
Flowyana is accounting software for Kenyan businesses that want sales, stock, purchasing, payroll, and the books in one place. Every sales invoice, supplier bill, expense, payroll run, and till settlement posts its own balanced entry with 16% VAT on its own ledger, so the trial balance, P&L, and tax summary are current every day. Bank reconciliation imports your bank statement and suggests matches.
From those postings, the standard tax return report gives taxable sales and output VAT, purchases and input VAT, exports, and the net for the month, with every figure opening to its documents. You or your accountant file the return on iTax, then lock the period so nothing posts behind it.
eTIMS means every sales invoice must pass through KRA’s system, and every expense must be backed by an eTIMS invoice. Flowyana does not transmit invoices to eTIMS, so that step needs an eTIMS-connected solution; what Flowyana keeps is structured, VAT-split records with your KRA PIN on every document.
Retail and hospitality run on the till. The POS keeps selling and printing without a connection, sends every settlement to the books with VAT split out, and shares stock with purchasing. Books and documents are kept in shillings; invoicing in several currencies is not available yet.
Compliance, stated plainly
E-invoicing and filing in Kenya
VAT is 16%, and VAT returns are filed monthly on iTax by the 20th of the following month. eTIMS applies to all businesses, VAT-registered or not: sales invoices must be issued through it, and expenses not supported by a valid eTIMS invoice cannot be deducted for income tax.
Source: Kenya Revenue Authority (KRA), as of October 2026.
What Flowyana does — and does not — claim
- Does: posts VAT to its own ledger on every sale, purchase, expense, and POS settlement; keeps a tax summary that agrees with the ledger; puts your KRA PIN on every document; locks closed periods.
- Does not: claim certified integration with any e-invoicing or filing platform. Get any vendor’s status in writing before you buy — including ours — and let your accountant confirm what and when you must file.
Common in this market
The businesses we see most in Kenya.
Each industry has its own page with the module set, the workflow, and the automation that fits it — and each buys only the modules it runs.
Retail & supermarkets
Barcode tills that keep selling offline, stock per branch.
See the setup →Restaurants & cafés
Floors, tables, kitchen tickets, recipes that consume stock.
See the setup →Service businesses
Job cards, tickets, and invoicing from one client record.
See the setup →Hire & property rentals
Availability enforced, hand-over and return tracked.
See the setup →Agencies & consultancies
Pipeline, projects, quotations and invoices, live P&L.
See the setup →Questions
Flowyana in Kenya, answered.
Is Flowyana accounting software for Kenyan businesses?
Yes. It is full double-entry accounting: sales, purchases, expenses, payroll runs, and till sales post their own entries with VAT split, so the trial balance, P&L, and balance sheet are always current.
Is Kenyan VAT set up?
Yes. The Kenya profile ships 16% standard and 0% zero-rated VAT with the KRA PIN label for documents; tax posts to its own ledger on every sale, purchase, expense, and POS settlement.
Does it prepare the monthly VAT return?
It gives you a standard tax return report from your own postings: taxable sales, output VAT, purchases, input VAT, exports, and the net. Filing on iTax is done by you or your accountant.
Is Flowyana eTIMS-integrated?
No. We do not claim eTIMS integration, and Flowyana does not transmit invoices to KRA. Confirm any vendor’s integration status in writing before relying on it — including ours — and check your obligations with your tax adviser. Your invoices are already structured, VAT-split records.
Does payroll handle PAYE, NSSF, and SHIF?
No. Payroll builds payslips from salary structures, attendance, and leave, and posts the cost to your books, but it does not prepare PAYE, NSSF, SHIF, or housing levy returns.
Does the POS work without internet?
Yes. It keeps selling and printing offline and sends its sales to the books when the connection returns.
Can we invoice in dollars?
Not yet. Books and documents are kept in one home currency, the shilling. If you need to issue invoices in several currencies, tell us before you buy.
See Flowyana set up for Kenya.
Tell us what you sell and how many branches you run in Kenya. We’ll set the workspace up with your VAT rates, currency, and documents, walk you through it live, and recommend the plan that fits.