Books that stay current all month long.

VAT accounting that splits tax on every posting

Each document line carries its own tax rate, and each tax component posts to its own ledger. A sales invoice credits output VAT; a purchase bill debits input VAT; a sales return or credit note reverses exactly what the original posted. Compound taxes, where one tax is charged on top of another, keep each part separate. Reverse-charge purchases record the VAT you owe and the VAT you recover at the same time, so imported services are not forgotten. Because the tax legs come from the documents, the VAT summary always matches the ledger.

• Inclusive or exclusive pricing, per workspace
• Standard, zero-rated and exempt rates kept apart on every line
• Reverse charge recorded as owed and recovered together
• Tax decided by place of supply, with any manual override recorded
• VAT summary by rate, read straight from the postings

VAT return reports for the UAE, Saudi Arabia and Oman

The Tax Returns report prepares your return in the official layout for your country. In the UAE that is the VAT 201, with box numbers matching the return you file on EmaraTax. Saudi Arabia has quarterly and monthly VAT returns, and Oman has its own quarterly VAT return. Bahrain and other VAT countries use a standard return layout covering taxable sales, output tax, purchases, input tax, exports and reverse charge. Each box opens to the documents behind it, and the report shows the due date. Flowyana prepares the figures; you or your accountant file them on the authority’s portal.

• UAE VAT 201, due 28 days after the quarter
• Saudi VAT return, quarterly or monthly
• Oman VAT return, quarterly
• Withholding tax returns for Saudi Arabia, Oman and Qatar
• Notices for lines with no tax rate or lines that fall in no box
• Print the return, or export it to Excel, CSV or PDF

Bank reconciliation with statement import

Download the statement from your bank’s online banking as a spreadsheet and import it. You map the columns once: date, description, reference, and either one amount column or separate money-in and money-out columns. The mapping is saved, so next month’s import needs no setup. Flowyana suggests a match for each line from the amount, date and reference. You accept exact matches in one step, match one statement line to several entries, or post a bank charge directly from its line. Overlapping imports skip lines you already have.

• Excel or CSV statements, with saved column mappings per bank
• Match suggestions within a week of the statement date
• Bank charges and interest posted straight from the statement line
• Reconciliation statement: deposits not credited, payments not presented

Close and lock dates that protect a filed return

Once a VAT return is filed, the documents behind it must not change. Flowyana uses two dates. The close date ends a period for everyday work: nothing can be posted into it, but you can move the date back if a correction is genuinely needed. The lock date is final. It only moves forward, and nothing dated on or before it can be posted, edited or deleted, by any user. A voucher that has been reconciled with the bank is protected too: undo the reconciliation first, then make the change.

• Financial year set to your own calendar
• Close date for staff, lock date for everyone
• Reconciled vouchers protected from edits
• Every change kept in the audit log

Arabic–English tax invoices

A UAE or Saudi tax invoice often needs Arabic beside English. Flowyana prints paired Arabic–English labels on its documents, with “Tax Invoice” and “فاتورة ضريبية” in the heading. Your tax registration number, your customer’s tax number, a tax summary per rate, and the tax amount in words print on the same page. Amounts print with the right decimals for your currency: two for the dirham and riyal, three for the Omani rial, Bahraini dinar and Kuwaiti dinar. Documents come from templates with your logo, colours and letterhead.

• Arabic as the second language on any document
• Your and your customer’s tax numbers printed
• Tax summary per rate, and the tax amount in words
• Three-decimal amounts for OMR, BHD and KWD

UAE e-invoicing: the dates, and where Flowyana stands

As of October 2026, the UAE Ministry of Finance has set out e-invoicing for business-to-business and business-to-government invoices, sent in the PINT-AE format through an accredited service provider. A pilot began on 1 July 2026. Businesses with revenue of AED 50 million or more must go live on 1 January 2027. Businesses below that follow on 1 July 2027, and government entities on 1 October 2027. Flowyana is not an accredited service provider and does not send or submit e-invoices. It keeps the invoice data, tax numbers and VAT figures your service provider will need. Confirm your own dates with your tax adviser.

• Pilot: 1 July 2026
• Revenue AED 50 million or more: 1 January 2027
• Revenue below AED 50 million: 1 July 2027
• Government entities: 1 October 2027

A chart of accounts that fits a Gulf business

Account groups and ledgers are yours to shape, with account numbers if your accountant works by code. Dimensions tag vouchers and lines with cost centres, projects or any other slice, and the dimension P&L reads them back. Each branch keeps its own opening balances, and transactions between branches post inter-branch entries automatically. When stock posting is switched on, stock, cost of goods sold and goods received but not billed post as goods move, and the inventory reconciliation report shows the stock ledger agreeing with stock on hand.