For Gyms & Fitness Studios

Members, bookings, and the front desk.

Memberships with renewals you see coming, courts and sessions booked and paid, a till for the supplement shelf and the juice bar — and one set of books behind the whole club.

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Memberships with trials, pauses, and renewals
Court, class, and session bookings with payments
A POS for the shop and the juice bar
Staff shifts, attendance, and payroll

What a Gyms & Fitness Studios setup on Flowyana covers.

Flowyana is gym and fitness studio management software for clubs, studios, padel and tennis centres, and personal-training businesses. Memberships run as subscriptions that renew and invoice on schedule, courts and sessions are booked on a calendar with payments, the front desk sells from a POS, and trainers’ shifts and payroll sit in the same system. One set of books sits behind the whole club.

Most clubs run on a patchwork: a membership app, a booking app, a till from another vendor, and an accountant reconciling all three at month-end. Every handover between them is a place where a renewal is missed, a court is double-sold, or cash goes unexplained. Flowyana puts those pieces on one client record, so the member who renewed, booked a court, and bought a protein shake is the same person in every report.

It suits a CrossFit box in Dubai, a ladies-only studio in Riyadh, a padel club in Muscat, or a yoga studio anywhere. Start with the product that fits, such as Bookings for classes and members, and add Subscriptions, Point of Sale for the shop, HR & Payroll for the team or Accounting for the books as add-ons.

The workflow

How gyms & fitness studios run on Flowyana.

Join
Membership on record
Plans with a billing cycle, a trial if you offer one, and a renewal date, so every member has a clear status.
Book
Courts and sessions
Bookings on a calendar with the client, the time, the session or court hire, a deposit, and payments.
Sell
The front-desk till
Supplements, gear, and the juice bar on a barcode-fast POS that posts to the same books.
Renew
Renewals that invoice themselves
Each renewal raises an invoice on schedule, and members about to lapse surface in time to act.

Common problems

What it fixes.

Renewals lapse quietly and members drift away.
Every membership has a renewal date and a status. Renewals invoice on schedule, and an automation can create a follow-up task or send a message before a membership ends.
Courts and sessions are double-sold at the desk.
Bookings sit on a shared calendar with the client, the time, and the court or session as the booking line, so everyone at the desk works from the same picture.
Booking payments and deposits never reconcile with the till.
Deposits and payments are recorded on the booking, and the balance is always visible. Bookings, the POS, and memberships all post to the same accounts.
Shop and juice-bar stock goes missing.
The POS deducts stock with every sale, adjustments need a reason, and cash sessions close against the expected total, with any over or short recorded.
Trainer hours and payroll are worked out by hand.
Trainers clock in and out themselves, rosters plan the week, leave goes through approval, and payroll runs from salary structures and posts to the books.
Nobody knows which revenue line actually makes money.
Membership, booking, and shop revenue post to their own accounts, so the P&L shows each line, and expenses come in through the same books.

In depth

A closer look.

Membership management with subscriptions

Each member’s plan is a subscription with a plan name, billing cycle, start date, renewal date, and an auto-renew switch. A trial end date covers free or discounted first weeks. Members can be paused, for travel or injury, with a reason recorded, and cancellations keep their reason too. Renewals raise sales invoices on schedule with VAT, and an active-revenue widget on the dashboard shows your monthly recurring income.

Trials, pauses, and cancellations with reasons
Scheduled renewal invoicing
Monthly recurring revenue on the dashboard

Bookings for courts, classes, and personal training

A booking holds the client, the start and end time, the service lines (court hire, a class pack, a personal-training session), tax, and the total. Booking types are a list you define. Deposits and payments are recorded on the booking, and a client’s advance can pay for it. The calendar shows the day and week, and dashboard widgets show today’s bookings, occupancy, and the weekly trend. Your team gets a reminder before each booking.

Calendar and list views
Deposits, payments, and pay with advance
Guest list on each booking
Booking confirmation documents

Front-desk POS for the shop and café

The retail POS scans barcodes, holds several open bills, takes split payments, and keeps selling when the internet drops. Stock moves with each sale, and the cash session closes against the expected total. Prices can differ by branch. The same products and clients appear in the workspace, so the same client appears in memberships, bookings, and till sales.

Trainers, rosters, and payroll

Employees are linked to their branch and department. Shifts and rosters plan who is on the floor, trainers clock in and out from their own login, and leave requests follow an approval flow. Payroll runs from salary structures and components, payslips are available to each employee in self-service, and the payroll run posts to the books.

Self clock-in and clock-out
Leave balances and approvals
Payslips in employee self-service

Your module set

Use these. Skip the rest.

This is the typical module set for your industry, inside the plan that fits it — trim it or extend it, and add other products as you grow.

Subscriptions Bookings Point of Sale CRM HR & Payroll Expenses Accounting

See the plans and prices →

Automation

The busywork runs itself.

Workflows watch what happens in your business and act on your rules — assign, notify, create the follow-up. Set them once and the process stops depending on who’s on shift.

Explore automation

Questions

Asked by gyms & fitness studios.

Is Flowyana gym management software?

It covers the business side of a gym or studio: memberships as subscriptions with renewals and invoicing, bookings for courts, classes, and personal training, a POS for the shop, staff rosters and payroll, and accounting with VAT. It does not control door access or turnstiles.

How are memberships billed?

Each membership is a subscription with a plan name, billing cycle, and renewal date. Renewals raise sales invoices on schedule, and revenue posts to the same books as the till and the bookings. Members can be paused or cancelled with a reason.

Can members book courts and classes online?

Not yet. Your front desk takes bookings on the calendar, with the session or court hire as the booking line and a deposit or payment attached. There is no public self-booking page today.

Can we offer free trials?

Yes. A subscription can start with a trial end date, and its status shows trial until the paid period begins.

Can we send reminders to members?

Your team gets booking reminders inside Flowyana. With automation and the omnichannel inbox, you can also send a WhatsApp or email to the member a set time before their booking or renewal.

Does one system really cover desk, shop, and staff?

Yes. Memberships, bookings, the POS, and staff shifts share one platform, so the club stops running on four disconnected apps and one spreadsheet.

Does it work for fitness studios in the UAE and Saudi Arabia?

Yes. Membership invoices, bookings, and till sales carry your country’s VAT, documents can print in Arabic and English, and the workspace runs in Arabic with a right-to-left layout.

Can we run several branches?

Yes. Each branch keeps its own bookings, tills, cash sessions, and staff, and staff can be limited to their branch while the owner sees everything.

Built for how you run.

Tell us about your business and we’ll walk you through Flowyana set up for gyms & fitness studios — your module set, your workflow, the plan that fits.

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WhatsApp +91 97460 84243 Call +91 97460 84243 hello@flowyana.com