Countries · Europe
Accounting, invoicing & POS software for the UK.
Trade counters, hire companies, agencies, salons, and independent restaurants across the UK run on one platform: 20%, 5%, and zero-rated VAT posted on every transaction, a VAT Return report laid out box by box, and one set of books behind every branch.
- 20%, 5%, and zero-rated VAT ready
- VAT Return report, box by box
- Bank reconciliation with statement import
- Hire, service, and retail on one platform
Workspace settings
GB- Country
- United Kingdom
- Base currency
- GBP · pound sterling
- VAT
- 20% · 5% · 0%
- Registration
- VAT registration number
- Languages
- English
Chosen once at setup. Rates, labels, currency, and financial year stay editable — a new rate is a setting, not an upgrade.
Out of the box
What ships for the UK.
These are the defaults the workspace starts with when you pick the country. Every one of them is a setting you can change.
| Setting | Default for United Kingdom |
|---|---|
| Tax regime | VAT, with inclusive or exclusive pricing per business, and tax split to its own ledger on every posting. |
| Shipped rates |
|
| On documents | Your VAT registration number and business details on every invoice, quotation, receipt, and voucher. |
| Currency | pound sterling (GBP) as the home currency, with the right number of decimals on every document and in the books. |
| Languages | Workspace in English; French, German, Spanish, Arabic, and Hindi are also available. |
| Financial year | Companies choose their own year end; the personal tax year runs 6 April to 5 April. Set yours, and lock closed periods. |
Why it fits here
Built for how business runs in the UK.
Flowyana is VAT accounting software for UK small businesses whose operations have outgrown a bookkeeping app: the till in one system, hire contracts in a spreadsheet, jobs on a whiteboard. Here a sale, a hire return, or a finished job posts its own entry with VAT on its own ledger, at 20%, 5%, zero-rated, or exempt, and input VAT on purchases is tracked apart from output VAT.
From those postings, the tax returns report lays out the UK VAT Return for a calendar quarter: VAT due on sales, VAT reclaimed on purchases, the net to pay or reclaim, and total sales and purchases excluding VAT, with every box opening to its documents. The Northern Ireland goods boxes are left out, and VAT quarters that end in other months are not laid out yet.
Flowyana does not send VAT returns to HMRC and is not on HMRC’s list of Making Tax Digital software. Under MTD, the return must go through recognised software, so you or your accountant submit the figures through a product that is on that list. What Flowyana gives you is the digital, VAT-split record the rules ask you to keep, with closed periods locked and every posting on an audit trail.
Bank reconciliation imports your bank statement and suggests matches. Payroll builds payslips and posts the cost to your books, but it does not work out PAYE or National Insurance under HMRC rules or send payroll submissions. Books and documents are kept in sterling; invoicing in euros or dollars is not available yet.
Compliance, stated plainly
E-invoicing and filing in the UK
VAT is 20%, with a 5% reduced rate and zero-rated goods such as most food; registration is compulsory once taxable turnover passes £90,000 in a rolling 12 months. Making Tax Digital for VAT has applied to every VAT-registered business since April 2022: records must be kept digitally and VAT returns sent through HMRC-recognised software. Making Tax Digital for Income Tax began on 6 April 2026 for sole traders and landlords with qualifying income over £50,000, extending to £30,000 from April 2027 and £20,000 from April 2028. The government has announced that VAT invoices between businesses will have to be issued electronically from April 2029.
Source: HM Revenue & Customs (HMRC), as of October 2026.
What Flowyana does — and does not — claim
- Does: posts VAT to its own ledger on every sale, purchase, expense, and POS settlement; keeps a tax summary that agrees with the ledger; puts your VAT registration number on every document; locks closed periods.
- Does not: claim certified integration with any e-invoicing or filing platform. Get any vendor’s status in writing before you buy — including ours — and let your accountant confirm what and when you must file.
Common in this market
The businesses we see most in the UK.
Each industry has its own page with the module set, the workflow, and the automation that fits it — and each buys only the modules it runs.
Hire & rental companies
Equipment and property on one register, availability enforced, returns invoiced.
See the setup →Trades & field service
Job cards with a name, tickets, and invoicing from the same customer record.
See the setup →Agencies & consultancies
Pipeline, projects, quotations and invoices, live P&L.
See the setup →Retail & trade counters
Barcode tills that keep selling offline, stock per branch.
See the setup →Restaurants & cafés
Floors, tables, kitchen tickets, VAT-inclusive menus.
See the setup →Salons & spas
Appointments, retail at the counter, staff rosters.
See the setup →Questions
Flowyana in the UK, answered.
Is Flowyana VAT accounting software for UK small businesses?
Yes. The UK profile ships 20% standard, 5% reduced, zero-rated, and exempt sales VAT plus a purchase-side 20% code. Every sale, purchase, expense, and till settlement posts its VAT to its own ledger, so input and output VAT read apart in the tax summary.
Does it prepare the UK VAT Return?
It gives you a VAT Return report for each calendar quarter, built from your own postings, with the boxes for VAT due, VAT reclaimed, the net, and total sales and purchases. Northern Ireland goods boxes are left out, and quarters ending in other months are not laid out yet.
Is Flowyana MTD-compatible?
No. Flowyana does not submit VAT returns to HMRC and is not on HMRC’s list of Making Tax Digital software. You or your accountant send the return through recognised software. Flowyana keeps the complete, digital, VAT-split records with locked periods that MTD requires you to keep.
Will Flowyana handle the 2029 e-invoicing change?
We make no claim about a requirement whose technical detail is still being set as of October 2026. Your invoices are already structured, VAT-split records with your VAT number, which is what any e-invoicing route builds on.
Does it run UK payroll with PAYE and RTI?
No. Payroll builds payslips from salary structures, attendance, and leave, and posts the cost to your books, but it does not calculate PAYE or National Insurance under HMRC rules or send RTI submissions.
Can a hire company run its rentals and books together?
Yes. Equipment and property sit on one register, availability is enforced, hand-over and return are recorded, and the hire invoices post with VAT into the same books.
Can we invoice EU customers in euros?
Not yet. Books and documents are kept in one home currency, sterling for UK companies. If you need to issue invoices in several currencies, tell us before you buy.
See Flowyana set up for the UK.
Tell us what you sell and how many branches you run in the UK. We’ll set the workspace up with your VAT rates, currency, and documents, walk you through it live, and recommend the plan that fits.