Projects

Project work, visibly moving.

Projects and jobs on kanban boards, with tasks, budgets, hours and progress in one place, and comments and files where the work is. Clear enough for the team, reportable enough for the owner.

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Projects and jobs on kanban boards
Budget, cost, hours and progress per project
Tasks with estimates, time spent and due dates
Comments, notes and files on every record

What is Projects in Flowyana?

Flowyana Projects is project management software for small and mid-sized businesses that deliver work for clients. It puts projects, jobs and tasks on kanban boards, tracks budget against actual cost and hours, and keeps comments and files on each record. It suits fit-out and contracting firms, agencies, IT and service companies in the UAE and the Gulf.

Most growing teams track projects in a mix of chat groups, a spreadsheet and memory. The owner finds out a job is late when the client calls. Flowyana gives every project a card on a board, every piece of work an owner and a due date, and every discussion a place on the record it belongs to.

Because Projects runs on the same platform as CRM, sales and HR, a project belongs to the same client you quoted and will invoice. Team members are the users you already have, and tasks are the same tasks used across the platform. There is no second system to keep in step.

What it does

Projects, in practice.

Boards, not spreadsheets

Projects, jobs and tasks move across kanban columns — status is where the card is, not a cell someone forgot to update.

Projects and jobs

Group work into projects, and break projects into jobs with their own assignees, schedule, cost and hours.

Budget against actual

Each project carries a budget, an actual cost, estimated and actual hours, and a progress percentage you can read at a glance.

Tasks with real estimates

Tasks hold priority, due date, story points, original and remaining estimate, and time spent.

Context stays attached

Comments, notes and files live on the task or project — the discussion and the work in one place.

Tied to the business

Projects link to the same clients you quote and invoice — delivery and revenue in one system.

Reports on who carries what

Projects, jobs and workload reports show what is open, what is late and how work is spread across the team.

Reminders before deadlines

Task deadline notifications reach the assignee, so due dates are not discovered after they pass.

Only need this module?

Get Projects in the plans for the product you run — two or three plans per product, users and branches included. Add one more user or branch any time.

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How it works

Projects, step by step.

1
Open the project
Create a project with its client, project manager, members, type, priority, start and end dates, deadline, budget and estimated hours. It lands on the projects board in the first stage.
2
Break it into jobs
Add jobs inside the project. Each job has one or more assignees, a scheduled date and time, a due date, a location, and estimated cost and hours.
3
Run the work on boards
Move projects, jobs and tasks across the board as work progresses. Add tasks with estimates, log time spent, and keep comments and files on the card.
4
Read where it stands
Compare actual cost and hours with the budget and estimate, check progress, and use the projects, jobs and workload reports to see who is overloaded and what is late.

In depth

A closer look.

Kanban project management for client work

A kanban board answers “where is it?” without a meeting. In Flowyana, projects, jobs and tasks each sit on a board with stages you define, such as Planned, In progress, Review and Done. You change the status by moving the card. Each board can have its own stages, so a fit-out firm can run Survey, Design, Build and Handover, while an agency runs Brief, Draft, Client review and Live. Lists sit alongside the boards when you need to sort or filter.

Boards for projects, jobs and tasks, each with your own stages
Priority and type on every project and job, from lists you control
Tags for anything else you want to group by

Project tracking: budget, cost, hours and progress

Owners need to know if a project is making money before it ends. Each project carries a budget and an actual cost, estimated and actual hours, a progress percentage, a start and end date and a hard deadline. Each job inside it has its own estimated and actual cost and hours. Put the numbers side by side and you see which projects are drifting while there is still time to act.

Budget and actual cost per project
Estimated against actual hours, per project and per job
Progress percentage and deadline on the card
Project manager and members named on every project

Jobs: the scheduled work inside a project

A job is a piece of work you schedule and send people to do: a site visit, an installation, a design round. Jobs can have several assignees, a scheduled date and time, a due date, a location and notes. They can belong to a project or stand alone for a client. Completed jobs record when they finished, so the history shows what was delivered and when.

Several assignees per job
Scheduled date and time, due date and completion date
Location and notes for work done on site
Estimated against actual cost and hours

Tasks with estimates and time spent

Tasks are a platform-wide module, so the same task list serves projects, leads and clients. A task attached to a project carries priority, type, due date, story points, an original estimate, a remaining estimate and time spent. Deadline notifications remind the assignee before the due date. Automation rules can create tasks too, for example when a record reaches a given status.

Story points, original and remaining estimates, and time spent
Linked to a project, a lead or a client
Deadline reminders to the person assigned
Tasks created by automation rules where your plan includes them

Comments, files and a single client record

Work gets lost when the discussion lives somewhere else. Projects, jobs and tasks carry comments with @mentions, notes, file attachments and an activity timeline, so a new team member can read the history on the card. Every project links to a client, the same client record used by CRM, quotations and invoices. When the work is done, billing happens through sales on that client, so delivery and revenue stay in one system.

Comments with @mentions, notes and files on every record
Activity timeline of who changed what
One client record shared with CRM and sales

Project reports and dashboard widgets

An owner should not have to open every card to know how the business is doing. The projects report lists projects with their stage, manager, client, budget against actual cost, progress and days overdue. The jobs report shows scheduled, completed and overdue jobs with estimated against actual cost and hours. The workload report shows tasks and jobs assigned, done and overdue per person, so you can see who is stretched before a deadline slips. Dashboard widgets add active projects and active jobs to your home screen, and every report prints or exports to Excel or PDF.

Projects, jobs and workload reports
Active projects and active jobs widgets on the dashboard
Print, or export to Excel or PDF

Who it’s for

Businesses that run on Projects.

Fit-out and interior contractors

Each villa or office as a project, with survey, design and build jobs scheduled for the site team, and hours and cost checked against budget.

Marketing and creative agencies

Client campaigns as projects, with deliverables as tasks moving through draft, review and live on the board.

IT and software services

Implementation projects broken into jobs and tasks with story points, estimates and time spent.

MEP and installation companies

Installation jobs scheduled by date and time with several assignees and a site location, grouped under the client’s project.

Consultancies

Engagements tracked against estimated hours, with the workload report showing which consultant is stretched.

Event organisers

Each event as a project with a hard deadline, and every supplier call and setup job as a task or job with an owner.

Questions

Asked about projects.

Is this a full project management tool or a task list?

Projects and jobs on kanban boards, with budgets, hours, progress, tasks with estimates, and comments and files on every record. It is built for running client and internal work, not just listing to-dos.

Can I track project budget against actual cost?

Yes. Each project has a budget, an actual cost, estimated and actual hours, and a progress percentage. Jobs inside the project have their own estimated and actual cost and hours.

Can tasks exist outside projects?

Yes. Tasks are platform-wide. Use them on their own, or attach them to projects, leads and clients.

Does it have timesheets?

Tasks record an original estimate, remaining estimate and time spent, and jobs and projects record actual hours. There is no separate weekly timesheet screen.

Can I bill a client for a project?

Projects link to the same client you quote and invoice. You raise the invoice in Sales on that client. Flowyana does not build invoices from project milestones automatically.

Can I see who on the team is overloaded?

Yes. The workload report shows how open work is spread across people, alongside the projects and jobs reports.

Who sees a project?

Access follows roles and permissions like the rest of the platform. Teams see their work; owners see everything.

Is it suitable for project management in the UAE?

Yes. Boards and reports work in English or Arabic, chosen per user, and projects sit on the same platform as your VAT invoicing and accounts.

One platform

Plays well with the rest.

Projects shares its records with every other module you switch on — no connectors, no re-typing.

CRM Service Jobs HR & Payroll Reports All features →

Put Projects to work.

Tell us what your business runs. We’ll show you this module live — on its own or alongside the rest — and recommend the plan that fits.

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WhatsApp +91 97460 84243 Call +91 97460 84243 hello@flowyana.com