Countries · Africa
Accounting, invoicing & POS software for South Africa.
Wholesalers, distributors, retailers, restaurants, contractors, hire companies, and small manufacturers across South Africa run on one platform: 15% VAT posted on every transaction, stock across several warehouses, and branches that report separately and together.
- 15% VAT as the shipped default
- Trading: orders, credit invoicing, multi-warehouse stock
- Tills that keep selling when the connection drops
- Multi-branch books under one company
Workspace settings
ZA- Country
- South Africa
- Base currency
- ZAR · South African rand
- VAT
- 15%
- Registration
- VAT registration number
- Languages
- English
Chosen once at setup. Rates, labels, currency, and financial year stay editable — a new rate is a setting, not an upgrade.
Out of the box
What ships for South Africa.
These are the defaults the workspace starts with when you pick the country. Every one of them is a setting you can change.
| Setting | Default for South Africa |
|---|---|
| Tax regime | VAT, with inclusive or exclusive pricing per business, and tax split to its own ledger on every posting. |
| Shipped rates |
|
| On documents | Your VAT registration number and business details on every invoice, quotation, receipt, and voucher. |
| Currency | South African rand (ZAR) as the home currency, with the right number of decimals on every document and in the books. |
| Languages | Workspace in English; French, German, Spanish, Arabic, and Hindi are also available. |
| Financial year | Companies choose their own year end; the end of February is common. Set yours, and lock closed periods. |
Why it fits here
Built for how business runs in South Africa.
Flowyana is trade business software for South African wholesalers and distributors as much as for shops. Quotations become sales orders, confirmed orders reserve stock, delivery notes record what left the warehouse, and invoices go out on credit terms with 15% VAT split into its own ledger. Purchase orders, goods receipts, and supplier bills come in the same way, with freight and duty spread across the received lines so stock carries its landed cost. AR and AP aging show who owes you and whom you owe.
Power interruptions make an offline-first till a practical necessity rather than a feature. Flowyana’s POS keeps selling and printing when the connection is gone, then sends every settlement back to the books with VAT split out once it returns.
A February year end, a 15% rate, and zero-rated or exempt lines added where you need them are all settings. The tax summary and a standard VAT return report read from your postings, so the figures for your VAT201 are ready to check; you file on SARS eFiling yourself or through your tax practitioner. Closed periods lock, every posting keeps its audit trail, and bank reconciliation imports your bank statement and suggests matches.
Books and documents are kept in rand; invoicing in several currencies is not available yet, so importers record supplier bills at their rand value.
Compliance, stated plainly
E-invoicing and filing in South Africa
VAT is in force at 15%; vendors file periodic VAT returns with SARS. SARS has signalled a modernisation of VAT reporting, but no e-invoicing mandate is in force.
Source: South African Revenue Service (SARS), as of September 2026.
What Flowyana does — and does not — claim
- Does: posts VAT to its own ledger on every sale, purchase, expense, and POS settlement; keeps a tax summary that agrees with the ledger; puts your VAT registration number on every document; locks closed periods.
- Does not: claim certified integration with any e-invoicing or filing platform. Get any vendor’s status in writing before you buy — including ours — and let your accountant confirm what and when you must file.
Common in this market
The businesses we see most in South Africa.
Each industry has its own page with the module set, the workflow, and the automation that fits it — and each buys only the modules it runs.
Trading & distribution
Wholesalers selling on credit from several warehouses, with landed costs on imports and AR aging.
See the setup →Retail & supermarkets
Barcode tills that keep selling offline, stock per branch.
See the setup →Restaurants & cafés
Floors, tables, kitchen tickets, VAT-inclusive menus.
See the setup →Contractors & field service
Job cards, tickets, and invoicing from one client record.
See the setup →Hire & rental companies
Equipment and property on one register, availability enforced.
See the setup →Producers & manufacturers
BOMs, production orders, wastage, cost from real runs.
See the setup →Questions
Flowyana in South Africa, answered.
Is South African VAT set up?
Yes. The South Africa profile ships 15% VAT with inclusive or exclusive pricing; zero-rated codes are added as settings. Tax posts to its own ledger on every sale, purchase, expense, and POS settlement.
Does the POS work without internet?
Yes. The till keeps selling and printing without a connection and sends its sales to the books when the connection returns. The device itself still needs power.
Does Flowyana file VAT returns with SARS?
No. It gives you VAT-split books, a tax summary, and a standard VAT return report to prepare the return from; filing is done on eFiling or through your accountant.
Is Flowyana trade business software for South African distributors?
Yes. It covers quotations, sales orders, delivery notes, credit invoicing, purchase orders, goods receipts, supplier bills with landed costs, multi-warehouse stock with transfers, and AR and AP aging, all posting to one set of books with 15% VAT.
Can we track stock across several warehouses?
Yes. Each warehouse and location keeps its own stock, transfers show as in transit until received, confirmed orders reserve stock, and reports read per warehouse or across all of them.
Can we invoice in dollars?
Not yet. Books and documents are kept in one home currency, the rand. If you need to issue invoices in several currencies, tell us before you buy.
See Flowyana set up for South Africa.
Tell us what you sell and how many branches you run in South Africa. We’ll set the workspace up with your VAT rates, currency, and documents, walk you through it live, and recommend the plan that fits.