Inventory

Stock that stays counted.

Products with real-world packaging, locations that match your floor plan, and a movement history that explains every unit. When something sells, transfers, or spoils, stock moves the same second.

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Multiple barcodes and pack sizes, generated and printed as labels
Batches with expiry dates, and serial numbers with warranty
Warehouses, transfers, and audited adjustments
Low-stock alerts per branch and spreadsheet import

What is Inventory in Flowyana?

Flowyana Inventory is inventory management software for shops, distributors, restaurants and workshops in the UAE, Saudi Arabia and the wider Gulf. It keeps stock per branch and warehouse, tracks batches with expiry dates and serial numbers with warranty, prints barcode labels, and moves stock the moment a sale, purchase, transfer or production order posts. You always know what is on the shelf, and what it is worth.

Most stock problems start with a gap between the shelf and the system. A sale rings up on the till but the spreadsheet is updated on Friday. A case arrives but nobody splits it into pieces. A customer returns a damaged item and it quietly goes back into sellable stock. By month-end the count and the books disagree, and nobody can say why.

In Flowyana the documents are the stock movements. A purchase receipt adds units to the warehouse that received them. An invoice, a delivery note or a till sale takes them out. A transfer shows units in transit until the other branch receives them. Every movement lands on one history per product, so a strange number on a report always has a document behind it.

Stock also feeds the rest of the business. Sales orders reserve what they promise. Purchasing sees low-stock suggestions with the preferred supplier. When accounting is switched on, stock value and cost of goods sold post to the books as stock moves, so the balance sheet and the shelf tell the same story.

What it does

Inventory, in practice.

Products as they really sell

Multiple barcodes per product and pack quantities — a piece, a strip, and a case from one item, each scannable.

Locations that match reality

Warehouses, shop floors, and stores as locations; transfers between them tracked end to end.

Adjustments on the record

Corrections and write-offs carry reasons and an audit trail — no silent stock edits.

A history for every unit

Movements from sales, purchases, transfers, production, and adjustments — one timeline per product.

Catalog structure that scales

Categories, brands, variants, and units keep an 8,000-product catalog navigable and reportable.

Batches, lots, and expiry dates

Track stock by batch with an expiry date; sales pick the first to expire, a configurable rule blocks or warns near expiry, and expiry alerts reach each branch.

Serial numbers with warranty

Track units one by one — sold, returned, and under warranty — on the web and on the retail POS, with the serial on the receipt.

Barcodes generated, labels printed

Generate EAN-13 codes with your own prefix for products and variants, then print labels on a roll printer straight from a product, a purchase receipt, or the labels page.

Low stock, per branch

Alerts fire when a branch’s total crosses its threshold, with a suggested reorder quantity and the preferred supplier attached.

Bring your data in

Import products, customers, suppliers, opening stock, and more from a spreadsheet — map columns on screen, preview rows, and get back a plain-language list of anything that failed.

Only need this module?

Get Inventory in the plans for the product you run — two or three plans per product, users and branches included. Add one more user or branch any time.

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How it works

Inventory, step by step.

1
Bring your catalog in
Import products and opening stock from an Excel or CSV file, map the columns on screen, and preview before anything saves. Add variants, units, brands and categories as you go.
2
Label and shelve it
Generate EAN-13 barcodes with your own prefix for anything that has none, then print labels on your label printer straight from a product, a goods receipt or the labels page.
3
Sell, buy and move stock
Invoices, till sales, purchase receipts, transfers, returns and production orders move stock as they post. Batch and serial items are picked and recorded on the same documents.
4
Watch, reorder and count
Low-stock alerts per branch suggest what to reorder and from whom. Adjust after a count with a reason on every change, and read valuation and movement reports any day.

In depth

A closer look.

Multi-warehouse inventory management across branches

Each branch can run several warehouses or locations: a back store, a shop floor, a cold room. Stock is held per location, and every report can show one location, one branch or the whole company. Transfers between locations are a two-step document: units leave the sending warehouse and sit in transit until the receiving side confirms them, so goods on a truck are never counted twice or lost. Adjustments after a count carry a reason and a full audit trail, and both transfers and adjustments can be routed through an approval when you want a second pair of eyes.

Stock per warehouse, per branch, or company-wide
Transfers with a tracked in-transit state
Adjustments with reasons, history and optional approval
Printable transfer and adjustment documents

Stock reservations for confirmed sales orders

When a wholesale customer confirms an order for delivery next week, those units are spoken for. Flowyana reserves stock for confirmed sales orders, so the stock screen shows on hand, reserved and free side by side. Turn on protection and a counter sale or another order can no longer take units that are reserved for someone else: the message names the orders holding them, earliest delivery first. Partial deliveries release only what was delivered, and a backorders report lists what each customer is still waiting for.

On hand, reserved and free quantity per warehouse
Optional protection of reserved stock, with the holding orders named
Partial deliveries and a backorders report
Pending-deliveries view for the warehouse team

Batch and expiry tracking, serial numbers and warranty

Food, pharmacy and cosmetics stock is tracked by batch with an expiry date. Sales pick the batch that expires first, and a per-product rule blocks, warns or allows a sale close to expiry. Batches can be put on hold or recalled. Electronics and equipment are tracked by serial number instead: each unit is received, sold, returned or transferred by its own number, and its warranty runs from the sale or from activation. Both work on the web and on the retail till, and serial numbers print on the receipt.

First-expiry-first-out picking, with block or warn near expiry
Batch hold and recall, plus six batch reports
Serial numbers with warranty status and a warranty check
Category defaults so new products inherit the right rules

Barcodes, pack sizes and label printing

A product can carry several barcodes: the manufacturer’s code, your own shelf code, and a code for each pack size. Scan the case barcode and the till sells twelve pieces; scan the single and it sells one. Products without a code get an EAN-13 barcode from your own prefix, one at a time or in bulk for a whole selection. Labels print on common thermal roll sizes or a custom size, with the name, SKU, price, brand, batch or expiry you choose.

Multiple barcodes per product, with pack quantities
EAN-13 generation from your own prefix, in bulk
Print labels from products, receipts, transfers or batches
Choose what each label shows

Daily prices and a per-branch catalog

Not every price is fixed. Fish, meat and vegetables move every morning, so a product can be marked as priced daily: staff open one sheet, copy yesterday’s prices, change the few that moved and save, and the item can only be sold on days that have a price. For everything else, each branch can carry its own selling price and decide which products and categories it offers. Empty cells simply follow the product, so you only set the differences.

Daily price sheet with copy-from-yesterday
Branch prices and branch availability per product or category
Price history on every product
The till uses the same branch and daily prices

Returns, damage and stock that stays honest

A return is not always resaleable. On a sales return, each line can mark some of the returned units as damaged, with a reason. Damaged units are either written off or kept in stock at a reduced value you set, and the loss is reported rather than buried. Purchase returns to a supplier handle damage the same way. Stock is valued at moving average cost, and landed costs from purchase bills (freight, duty) feed into that cost, so valuation reports reflect what goods really cost you.

Per-line damage on sales and purchase returns
Write off, or keep at a reduced value
Return loss reporting
Moving-average valuation and a stock valuation report

Inventory software with Excel import, alerts and reports

Moving from spreadsheets is the first job, so import is built in for products, opening stock, clients, suppliers and leads. You map your columns, preview the rows, and download a file of any rows that failed with the reason beside each. After that, low-stock alerts fire per branch with a suggested reorder quantity and the preferred supplier. Dashboard widgets show dead stock, shrinkage, stock-cover days, negative stock, stock value and batches close to expiry.

Excel or CSV import with column mapping and preview
A downloadable list of failed rows and why
Low-stock alerts per branch with reorder suggestions
Stock movement history for every product

Who it’s for

Businesses that run on Inventory.

Supermarkets and grocers

Pack-size barcodes on cases and singles, daily prices for fresh produce, batch expiry on dairy, and low-stock alerts per branch.

Pharmacies and cosmetics

Batch and expiry tracking with first-expiry-first-out picking, near-expiry blocks, recalls, and batch trace when a supplier asks.

Electronics and mobile shops

Serial numbers on every unit, warranty from sale or activation, a warranty check at the counter, and serials on the receipt.

Distributors and wholesalers

Several warehouses, transfers with in-transit tracking, stock reserved for confirmed orders, partial deliveries and backorders.

Clothing and footwear stores

Size and colour variants from one product, EAN-13 codes generated for each variant, and labels printed straight from the purchase receipt.

Restaurants and central kitchens

Ingredients in stock at each branch, daily prices for market items, transfers from the central store, and wastage recorded with reasons.

Questions

Asked about inventory.

Does Flowyana inventory work for several warehouses and branches in the UAE?

Yes. Each branch can have its own warehouses or locations, each holding its own stock. Transfers move units between them with a tracked in-transit state, and every report can show one location, one branch, or the whole company.

Can one product have several barcodes?

Yes. A product carries multiple barcodes, and pack sizes carry their own barcodes and quantities, so the manufacturer code and your shelf code both scan, and a case scans as the right number of pieces.

Can I track batch numbers and expiry dates?

Yes. Batch-tracked products record a batch and expiry date on every receipt. Sales pick the batch that expires first, and a rule per product blocks, warns or allows sales close to expiry. Batches can be held or recalled.

Can I import my products and opening stock from Excel?

Yes. Import products, opening stock, clients, suppliers and leads from an Excel or CSV file. You map the columns on screen, preview the rows, and download a list of any rows that failed, with the reason for each.

How is stock valued?

At moving average cost. Each receipt updates the average, and landed costs such as freight and duty added on a purchase bill feed into it. The stock valuation report shows quantity and value per product and location.

Can I stop staff selling stock that is promised to another order?

Yes. Confirmed sales orders reserve their stock. With reserved-stock protection on, another sale cannot take those units, and the message names the orders holding them.

Can each branch have its own prices?

Yes. Each branch can override a product’s selling price and decide which products and categories it sells. Items priced daily, such as fresh fish or vegetables, take their price from that day’s price sheet.

What happens to damaged items that customers return?

On the return, mark the damaged units with a reason. They are either written off or kept in stock at a lower value you choose, and the loss is reported, so damaged goods never slip back into sellable stock.

Does stock update when the POS sells?

Yes. Till sales take stock out of the same branch inventory the office sees, including batches and serial numbers, so there is one stock figure for the shop and the back office.

One platform

Plays well with the rest.

Inventory shares its records with every other module you switch on — no connectors, no re-typing.

Purchasing Sales & Invoicing Production Point of Sale Reports All features →

Put Inventory to work.

Tell us what your business runs. We’ll show you this module live — on its own or alongside the rest — and recommend the plan that fits.

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WhatsApp +91 97460 84243 Call +91 97460 84243 hello@flowyana.com