For Property Management

Every lease billed, every deposit accounted for.

Properties hold their units, each lease carries its rent, billing day and deposit, and rent invoices raise themselves every period. Tenant statements, expiring leases and overdue rent are always in view.

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Properties with units and tenants
Recurring rent invoices on schedule
Deposits held as a liability
E-signed agreements on Growth and Business plans

What a Property Management setup on Flowyana covers.

Flowyana is property management software for landlords, property managers and real estate leasing companies. Properties hold their units, each lease is an agreement with rent, billing day and deposit, rent invoices raise themselves every period, and the tenant statement shows what is owed. It runs on its own or alongside accounting and CRM.

Rent is regular, and that is exactly why it slips. A lease renews on paper while the invoices stop. A deposit is received and never recorded as a liability. A tenant asks for a statement and it takes an afternoon. Flowyana treats a lease as an agreement with a start, an end and a billing pattern, so the money follows the paperwork.

It suits a Dubai landlord with a handful of apartments, a Riyadh compound manager, a Mumbai housing society office or a property company with several buildings. VAT or GST, currency decimals and documents follow your country settings, and agreements can print in Arabic and English.

The workflow

How property management run on Flowyana.

List
Properties and units
Each property with its units, rates and status in one register.
Lease
An agreement per tenant
Rent, billing day, deposit and dates on the agreement, signed electronically on Growth and Business plans.
Bill
Rent that invoices itself
Every period raises a sales invoice, with late fees after your grace days.
Renew
No lease slips by
Expiring leases are flagged ahead, and auto-renewal extends them when you want.

Common problems

What it fixes.

Rent is invoiced by hand and some months are missed.
Each lease carries its billing pattern, in advance or in arrears, with a billing day. Every period raises a sales invoice on schedule, with proration for part periods and rent-free periods when you give them.
Leases expire or renew without anyone noticing.
Expiring agreements are flagged 30 days and 7 days ahead, and auto-renewal can extend a lease on its own. A notice period can be set on the agreement.
Security deposits sit in the cash drawer or the income account.
Deposits are held as a liability in the books, refunded when the lease closes, and any deduction for damage or cleaning goes on the closing invoice.
Service charges, parking and utilities are billed outside the rent.
Itemised charges such as maintenance, service, parking, utility and insurance can sit on the agreement, one-off or recurring, and bill with it. Rent can step up on a schedule by a percentage or a flat amount.
Late rent is chased too late.
Grace days and a late fee per day are part of the agreement, and overdue rent invoices notify your team.
Tenants ask what they owe and nobody can say.
The tenant statement lists invoices, payments and balance, ready to print or share.

In depth

A closer look.

Properties, units and tenants

A property records its type and address, and its units are listed under it, so a building with twelve flats or a compound with villas is one property with its units. Each unit can carry a rate, an area, a tax rate and a status of available, reserved, rented, maintenance or retired. Tenants are clients shared with sales and CRM, so one record serves every module, and enquiries can be tracked as leads before they sign.

Properties with units listed under them
Rate, area and tax per unit
Availability so a unit is not let twice for the same period
Tenants shared with CRM and sales

Rent schedules, recurring billing and deposits

A lease is an agreement on one or more units, with rent, billing day, deposit and the dates. Rent can be billed monthly, quarterly, half-yearly or yearly, in advance or in arrears, and each period becomes a sales invoice with the right tax. Escalation steps rent up on a schedule. Late fees apply after your grace days. Deposits are held as a liability and settled when the lease closes. Pay links on invoices work where a supported gateway is available, from the Growth plan.

Monthly to yearly billing cycles
Rent-free periods, proration and escalation
Deposit held, refunded or applied at close
Auto-renewal and notice periods

Agreements and e-signature

A rental agreement prints on your template, bilingual if you want it. On Growth and Business plans, agreements can be sent for electronic signature, and you can make a signature required before check-in. Flowyana produces an advanced electronic signature, not a qualified one, and does not use national ID schemes such as Aadhaar eSign. Whether a signed agreement is accepted, or must also be registered with an authority, depends on your country’s law.

Agreement document on your template
E-signature on Growth and Business plans
Signature can be made mandatory before hand-over

Maintenance, accounting and reports

On the Business plan, maintenance requests can be logged as work orders against the property, with technicians and parts. Rent invoices, receipts and deposits post to the same books as the rest of your business, so there is no re-keying into accounting. Growth adds accounting, bank reconciliation and CRM. A dashboard shows utilisation, expiring agreements, overdue invoices and deposits held, and rental reports run by period and branch.

Maintenance work orders on Business
Rent posts to accounting on Growth and above
Expiring leases and overdue rent at a glance

Your module set

Use these. Skip the rest.

This is the typical module set for your industry, inside the plan that fits it — trim it or extend it, and add other products as you grow.

Rentals CRM Sales & Invoicing Service Jobs Accounting Reports

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Automation

The busywork runs itself.

Workflows watch what happens in your business and act on your rules — assign, notify, create the follow-up. Set them once and the process stops depending on who’s on shift.

Explore automation

Questions

Asked by property management.

Is Flowyana property management software for landlords?

Yes. It holds properties and their units, tenants, leases, scheduled rent invoices, deposits and tenant statements, and it works for a single landlord or a property company.

Can rent be billed automatically every month?

Yes. Each lease has a billing pattern, monthly to yearly, in advance or in arrears, and every period raises a sales invoice on schedule, with proration for part periods.

How are tenant security deposits handled?

Deposits are held as a liability, not income. When the lease closes the deposit is refunded and deductions go on the closing invoice. Unsettled deposits are flagged to your team.

Does it support e-signature for tenancy agreements?

Yes, on Growth and Business plans. Agreements can be sent for electronic signature and made mandatory before hand-over. It is an advanced electronic signature, not a qualified one.

Can tenants raise maintenance requests?

Your team logs them. On the Business plan, maintenance requests become work orders against the property. There is no tenant portal where tenants submit requests themselves.

Does it work in the UAE, Saudi Arabia and India?

Yes. Invoices carry VAT or GST at your rate, amounts follow your currency, and agreements can print in Arabic and English. Flowyana does not file tenancy registrations with authorities, so keep any local registration separate.

Can I charge service charges, parking or utilities with the rent?

Yes. Itemised charges can be added to the agreement, one-off or recurring, and they bill with it.

Does rent go up automatically each year?

Rent can escalate on a schedule by a percentage or a flat amount, set on the charge.

Can tenants pay rent online?

Invoices can carry a pay link where a supported gateway is available, from the Growth plan. There is no tenant login or portal.

Can I start with rentals only?

Yes. Rentals has its own published plans with no fee per unit. Accounting and CRM come in on Growth.

Built for how you run.

Tell us about your business and we’ll walk you through Flowyana set up for property management — your module set, your workflow, the plan that fits.

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WhatsApp +91 97460 84243 Call +91 97460 84243 hello@flowyana.com