Cost centres & dimensions
Add dimensions such as Cost Centre, Project or Region, give them values, and split ledger entries across them. Defaults fill themselves in on every posting, and the Dimension P&L shows income and expenses side by side for each value.
Flowyana cost centre accounting software lets you track income and expenses by department, project, region or any other slice you choose, using dimensions. You define the dimensions and their values, entries are allocated to them as they post, and the Dimension P&L shows profit for each. It is for businesses in India, the UAE, Saudi Arabia and beyond that need more than one profit figure.
The usual way to get profit by department is a spreadsheet at month end, where someone splits rent, salaries and sales by hand. In Flowyana the split happens as entries post. Default values fill in on invoices, POS sessions, payroll and production, a branch can default to its own cost centre, and an accountant can split a single expense across several values on a voucher.
Spelt cost center in the US, the idea is the same, and so are analytic accounts or tracking categories in other systems: an extra label on every entry that the books can report by.
What it does
Create Cost Centre, Project, Region, Department or any other slice, each with a code, a name and a display order.
Give each value an optional parent, so Warehouse and Delivery roll up into Operations.
Allocate one voucher line across several values, for example rent shared between two departments; the parts must add up to the line.
Mark a default value and invoices, POS, payroll, production and manual vouchers pick it up when nothing else is chosen.
A default value can belong to one branch, so each branch’s postings fall into its own cost centre.
Make a dimension mandatory and an entry that should carry it cannot be posted without it.
A dimension applies to income and expense ledgers by default, or to every ledger when you need balance sheet slices too.
Income and expenses with one column per top-level value, children rolled up, plus what was left unallocated.
Narrow the P&L, cash flow, general ledger and day book to one or more dimension values.
Every report already slices by branch, so dimensions are free for cost centres, projects and regions.
Cost centres come with the Standard and Pro plans of Accounting and the Business plan of ERP, and can be added to other plans as an add-on.
See Accounting pricing →How it works
Add Cost Centre, Project or Region under Accounting › Dimensions, and choose whether it is mandatory.
Add values with codes and names, and parents where they should roll up.
Mark a default value, for the whole business or for one branch, so postings are allocated by themselves.
On manual vouchers, allocate a line across several values.
Pick the dimension and the dates, and compare every value side by side.
In depth
A dimension has a code, a name, an order and two switches: whether it is mandatory, and whether it applies to income and expense ledgers only or to every ledger. Its values have a code, a name and an optional parent, so they form a hierarchy that rolls up in reports. Values can be deactivated when a project ends without losing their history.
On a manual voucher, each line can be allocated to one value or split across several, and the parts must equal the line. Everywhere else, defaults do the work: a value marked as default, either for one branch or for the whole business, is applied to every posting that does not name one, from sales invoices and POS sessions to payroll and production. A mandatory dimension stops an entry that should carry it from posting without it.
Choose a dimension and a date range. Each top-level value becomes a column, with its children rolled up into it, and an Unallocated column holds what was not allocated. Rows follow the P&L: revenue, cost of sales, gross profit, expenses and other income, with income, expense and net for every column. If there are too many values to show at once, the report says how many were left out instead of hiding them.
Beyond the Dimension P&L, the profit and loss statement, cash flow, general ledger and day book can be filtered to one or more dimension values, so a department head can read the P&L for a single cost centre. Branch works as a built-in slice on every report, so dimensions stay free for departments, projects and regions.
Who it’s for
Shared costs such as rent and utilities split across departments on vouchers, and a P&L for each department.
Each branch defaults to its own cost centre, and parent values roll branches up into regions or brands.
A Region dimension that shows which territory earns its keep.
Allocations checked as entries post, so month-end reporting by cost centre needs no spreadsheet.
A mandatory dimension, so no expense posts without a cost centre.
Questions
A cost centre is a part of a business, such as a department, site or team, whose costs and income you track separately. Cost centre accounting lets you see which parts of the business earn money and which cost it.
Open Accounting, choose Dimensions, and add a dimension called Cost Centre. Then add its values, such as Sales, Operations and Admin, with parents if you want them to roll up.
Yes. Add as many as you need, for example Cost Centre, Project and Region. Each is reported on its own, so a project report is never mixed with a cost centre report.
Yes. On a voucher line, allocate parts of the amount to different values. The parts must add up to the line exactly, or the voucher will not save.
They can. Mark a default value for the dimension, globally or for one branch, and every posting that does not name a value picks it up, from invoices and POS sessions to payroll and production.
If the dimension is optional, the entry posts as unallocated and the Dimension P&L shows it in its own column. If it is mandatory, the entry cannot post until it has a value.
It is a profit and loss statement sliced by one dimension: each top-level value becomes a column, with child values rolled up into it, and an unallocated column catches the rest. It shows revenue, cost of sales, gross profit, expenses and net for each.
No. Branches are built in: every report can be read for one branch or all. Dimensions are for slices that cut across branches, such as departments, projects or product lines.
Yes. A dimension applies to income and expense ledgers by default; set it to apply to all ledgers and balance sheet accounts take allocations too.
Yes. The P&L, cash flow, general ledger and day book each take a dimension filter, so you can read one cost centre or project on its own.
Flowyana suits businesses that want cost centres, projects and regions in the same books as their sales, purchases and payroll, with defaults so allocation does not depend on someone remembering.
One platform
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